Zoom - Training and Online Safeguarding
Safe guarding reminder (please read the school’s safe guarding policy for more detail)
The basics (yet essential safeguarding tips) include:
- Switch the settings to have microphones and videos off when joining the meeting
- Ensure the host is in control of who can control the screen, save the video/chat content
- Learn how to mute and unmute all participants, including video screens
- Be conscious of background environments and others in the room
- Use the whiteboard and annotation tools to improve engagement.
- Remind users about respecting others and using the chat box for commentary and,
- Please dress and talk appropriately!
- Record all lessons
- Two members of staff per Zoom session
Please find below some links and tips to using Zoom for schools. Please practise before going live with students:
Webinar Registration for online Zoom Training
Zoom complete training Videos
Steve Dotto- Zoom Training videos https://www.youtube.com/user/dottotech/videos
PDF guide for using Zoom- https://support.zoom.us/hc/en-us/articles/201362033-Getting-Started-on-Windows-and-Mac
In meeting security and controls
The meeting host has a variety of controls they can use to secure their meeting. For more information, visit https://support.zoom.us/hc/en-us/articles/115005759423
â Lock the Meeting: when you’re in the meeting, click Participants at the bottom of your Zoom window. In the participants pop-up box, you will see a button that says Lock Meeting. When you lock the meeting, no new participants can join, even if they have the meeting ID and password.
â Expel a Participant: still in that participants menu, you can mouse over a participant’s name, and several options will appear, including Remove. Click that to kick a participant out of the meeting. They can’t get back in if you then click Lock Meeting.
â Prevent Participants from Screen Sharing: In the host controls, click the arrow next to Share Screen and click Advanced Sharing Options. Under “Who can share?” choose “Only Host” and close the window.
â Attendee On-Hold: if you need a private moment, you can put attendees on-hold. The attendee’s video and audio connections will be disabled momentarily. Click on the attendee’s video thumbnail and select Start Attendee On-Hold to activate this feature.
â Disabling Video: Instructors can turn participant video off and request to start participant video. This will allow instructors to block unwanted, distracting or inappropriate gestures on video.
â Mute participants or Mute All: Instructors can turn mute / unmute participants or all. This will allow instructors to block unwanted, distracting or inappropriate noise from the meeting
âUse the waiting room feature before a lesson starts. Set aside time to introduce the technology to your students and ensure that they are all connected to the microphone and video aspects. A top tip would be to show pupils how they can use the ‘raise your hand’ feature if wanting to ask a question live during a lesson. There is no harm in reminding people about online etiquette and expectations.
âPupils will be very familiar with a teacher’s expectations and style of delivery, and many children will be used to accessing content online, but I doubt they will be used to doing this (live and online) and in a large group. Consider how each other will be portrayed online and remind pupils about content, background displays and dress code.
âStick to time, but also take time to promote questions, pause for reflections. Use the whiteboard/annotation tools and gauge reactions from students. Give them a minute to pose questions, try the chatbox features and sharing files (or not); learn the art of using breakout rooms, albeit learning how to monitor this tool where pupils can subdivide into smaller groups to work together on certain tasks. Download the Tips and Tricks for Teachers